The safety and protection of our customers’ personal data is a matter of high priority for us.
“GOLDEN TRAVEL AGENCY LTD” (henceforth “Golden Travel”) ensures that any processing of personal data is performed in accordance with all applicable laws and regulations, such as the General Data Protection Regulation 2016/679.
The purpose of this policy is for you to be informed about how we collect and process personal data.
What personal data we collect
Personal data is information about you that identifies you as an individual, such as your passport or your contact information.
Generally, the type of personal data we collect directly and only from you is the information that is needed to provide you with our services, that is to facilitate your travel arrangements and related bookings and to ensure the provision of the relevant services on your behalf.
Such information we usually process is your contact information (such as your full name, telephone number, home address, e-mail address), details of your travel documents (such as identity card, passport, visa), details of any loyalty programs (frequent traveler data), billing information, as well as other information relevant to your travel arrangements and the services you wish to arrange for you (e.g. car rental, conference participation) or required by the relevant carrier (e.g. airlines and shipping companies).
For what purpose and on what basis we process personal data
When you contact us in relation to a travel booking or query, the purpose for which we collect your personal information is to provide you with travel advice or to assist you with booking trips or travel related services.
Therefore, Golden Travel processes your personal data so that it can offer its services as efficiently as possible and within the context of our agreement. Other processing purposes related to our services include internal accounting and administrative purposes, to facilitate your participation in any loyalty programs of the relevant travel service providers, compliance with our legal and regulatory obligations and the applicable immigration or other requirements relating to your travel, as well as other purposes that are permitted or required by law (e.g. preventing safety threats or ensuring our legitimate rights).
Golden Travel has the right to process personal data on the following legal grounds: for the execution of an agreement between Golden Travel and a customer, on the basis of our legitimate interests, or to comply with our legal obligations.
Retention period of personal data
Golden Travel retains your personal no longer than is necessary. The period depends on the purpose of the processing of the information and, generally, your personal data will be retained for as long as we provide our services or as long as is required for Golden Travel to meet its tax and legal obligations. Your personal data will be safely deleted after the expiration of the retention period.
Who has access to personal data
Golden Travel takes all appropriate organizational and technical measures to prevent any unauthorized access to your personal data. Your personal data will only be provided to third parties on the basis of legal grounds, for example when information is requested by supervisory authorities or if such is required for meeting our obligations in the agreements concluded with you.
Golden Travel may engage third parties to support the services it offers (e.g. to software providers). These parties may have (partial) access to your personal data, but only in those cases where these third parties comply with the same legal and security requirements as Golden Travel.
Also, when we offer our services, we contact the relevant travel service providers and we mediate on your behalf for the booking of travel services. In this case, we process your personal information as necessary so as to provide the services you requested from us. This includes the transfer of your personal data to the relevant service providers such as hotels, airlines and shipping companies, car rental businesses, conference organizers or other providers who fulfill the services you have requested.
Please note that these providers may be located either within or outside the European Union. Therefore, and depending on your travel destination, it is possible that your personal data will be transferred to a recipient outside the EU. Transfers outside the EU take place solely on the basis of the travel services you have requested as they are necessary for the execution of the specific services. Processors in non-EU are obligated to comply with the European data protection regulations and are contractually bounded to provide appropriate safeguards in relation to your personal data in accordance with GDPR Article 46.
What are your rights
With respect to the processing of your personal data from Golden Travel, you have the following rights:
- the right to access your personal data that are processed by Golden Travel, as well as the right to request updating or correction of such data (e.g. in case of inaccurate information),
- the right to request the deletion of the data in specific cases (e.g. if it is no longer necessary in relation to the purposes for which it has been collected and Golden Travel has no legitimate interest in retaining it),
- the right to object to the processing of your personal data if performed for the purposes of direct marketing,
- the right to have the processing of your personal data limited in certain cases,
- the right to data portability by receiving the data concerning you in a machine-readable format, provided that the processing is carried out by automated means,
- the right not to depend solely on automated processes in the case of profiling or automated decision-making with legal consequences,
- the right to lodge a complaint with the competent supervisory authority.
If you wish to exercise any of your rights above or have any questions regarding your personal data, you can contact us on:
“GOLDEN TRAVEL AGENCY LTD” (Travel Agency Reg. No. 0207E60000451800)
8, Aegaleo Str, Piraeus
Tel.: +30 210 4061140
Fax: +30 210 4061144